Home / Invoices & Billing / Proforma Invoice Template
Preview of Proforma Invoice Template — page 1FREEClick to open full PDF preview
Invoices & Billing · DOCX + PDF · A4

Proforma Invoice Template

A preliminary invoice sent before goods or services are delivered, commonly used for customs, quotations and advance payment requests.

Download Word (.docx) Download PDF

Free for personal and business use. No signup, no watermark.

What's inside

  • A professional header with your business and customer details
  • An itemised table for descriptions, quantities and amounts
  • Subtotal, tax and total rows that are easy to adjust
  • A notes and payment terms section you can customise

What this template covers

The document opens with your details and the recipient's side by side, followed by reference fields (proforma no., date, valid until). The main table has columns for description of goods, qty, unit price, amount, and the summary rows cover subtotal, shipping & handling, total (estimated). A notes section at the bottom holds your payment terms.

No 004 · Last updated June 2026 · A4 · Microsoft Word, Google Docs & LibreOffice compatible

How to use this template

  1. Download the Word version above and open it in Microsoft Word, Google Docs or LibreOffice.
  2. Fill in the placeholders. Anything in square brackets — [Client Name], [Date], [Amount] — is a marker showing exactly what goes there. Type your details over them.
  3. Adjust to fit. Add or remove rows, sections or paragraphs; the formatting will hold.
  4. Save or print. Export to PDF from your editor when you need a fixed, shareable copy.

This template is a general example provided for convenience. It is not legal, financial or professional advice — for agreements and formal documents, consider having a qualified professional review your final version for your jurisdiction.

Frequently asked questions

Does the Proforma Invoice Template calculate totals automatically?

No — it's a Word document, so amounts are typed in manually, which keeps it simple and universally compatible. If you invoice heavily and want auto-calculation, recreate the same layout in a spreadsheet.

Can I add my logo?

Yes. Open the Word file and insert your logo at the top (Insert → Pictures). The layout leaves room in the header area.

Is the Proforma Invoice Template really free?

Yes — free for personal and business use, with no signup and no watermark. You may not resell or republish the template itself, but documents you create with it are entirely yours.

Related templates
All Invoices & Billing →
Preview of Basic Invoice TemplateFREE
No 001 · INV · DOCX + PDF

Basic Invoice Template
Preview of Freelance Invoice TemplateFREE
No 002 · INV · DOCX + PDF

Freelance Invoice Template
Preview of Service Invoice TemplateFREE
No 003 · INV · DOCX + PDF

Service Invoice Template
Preview of Payment Receipt TemplateFREE
No 005 · INV · DOCX + PDF

Payment Receipt Template